Events Director, Valley Preferred Cycling Center
The Valley Preferred Cycling Center – known throughout the worldwide cycling community as “T-Town” – is a renowned velodrome and adjoining campus that hosts national- and world-championship caliber events as well as professional and amateur races; and also offers youth development programs and community outreach to help local residents improve their health and fitness through cycling. The versatile multi-use facility hosts cycling and non-cycling events year-round and is managed in partnership with Lehigh County. The Velodrome Fund, Inc, a non-profit 501(c)3, is responsible for all program staffing, sponsorship solicitation, fulfillment, permitting, and insuring all racing activity held under sanction of the USA Cycling and International Cycling Union.
We are seeking an energetic and versatile Events Director to oversee all events hosted at VPCC throughout the year. Primary responsibilities include direction of all racing aspects of VPCC’s three premier owned-and-operated track racing series (Embassy Bank Masters & Rookies, Fuji Bikes Super Tuesday, and the World Series of Bicycling), including overall responsibility for top-line racing structure, weekly schedules, event permitting with USA Cycling and/or the UCI, interfacing with USA Cycling officials, management of registration for all events, rider recruitment and marketing, maintenance of all racing equipment, and track scheduling in collaboration with Community Programs Manager.
In addition, the Events Director is responsible for overall supervision and management of facility rentals to any cycling-related events held at the Valley Preferred Cycling Center.
Events Director is also expected to collaborate with Operations Manager on planning and executing non-cycling events throughout the year and is expected to contribute to Spring and Fall VeloFest and all other events owned and operated by the Valley Preferred Cycling Center.
The Events Director must be a self-motivated individual who is comfortable operating in a fast-paced environment with limited supervision. Candidates must have a deep knowledge of track cycling and bike race promotion and be prepared to handle all small and large details of bike race promotion, including, but not limited to: scheduling, rider registration, results, staffing, emergency action planning, permitting, and run-of-show.
Experience in promoting UCI-level events and demonstrated proficiency with the UCI and USA Cycling rulebooks is required. Experience promoting non-cycling events is also a plus, but not a requirement. A successful candidate will have a proven ability to work with a small team and be able to lead an event staff that includes VPCC employees, contractors, and volunteers. The Events Director should also be enthusiastic about publicly representing our facility by actively engaging the Lehigh Valley cycling community and helping them find ways to connect with our facility and events while also being the facility’s primary representative to the national and international track cycling community.
The ideal candidate will be familiar with a variety of event concepts, practices, and procedures, and will rely on extensive experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. This role will lead and direct the work of others and will report directly to the board of directors (on an interim basis, ultimately the position will report to the Executive Director).
Responsibilities and requirements include (but are not limited to):
Overall management of VPCC’s racing program – and advising on potential changes to the racing program
Advising executive director on potential new events (cycling and non-cycling)
Maintaining the high level of international track cycling competition that VPCC is known for
Collaborating with VPCC staff to increase ridership across all levels of track cycling, but especially among women and regional elite riders
Permitting all events with USA Cycling (and the UCI, when applicable)
Managing rider registration, including implementation of web-based pre-registration
Organizing staffing (officials, medial, commentators, timers, holders, and other staff) for all racing events
Recruiting international elite riders and working with the Athletics Coordinator to arrange travel and accommodations
Interfacing with Operations Manager to ensure smooth operation of all events
Maintaining a safe and healthy work environment by establishing, following and enforcing standards and procedures, complying with OSHA and other governmental regulations (insurance, licensing, etc.)
Ability to obtain Pennsylvania Child Abuse History Clearance, PSP Criminal History Clearance, and FBI Federal Criminal History Clearance
Setting and following an annual budget for racing activities.
Working closely with bookkeeper and accounting firm to maintain control of petty cash and related minor income and expenses
Proficiency in Microsoft Office and Google Business applications
This is a full time, salaried position. Hours are flexible, but the Events Director is expected to be present for all VPCC events, which means nights and weekends are required during our racing season (May-September).
Health insurance is provided for the employee. Children and spouse may be covered at the cost of the employee.
Please remit applications to Board Member Zachary Grice at firstname.lastname@example.org
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